Center for Pharmaceutical Management
Health Commodities and Services Management (HCSM) Program
Overall Responsibilities
The HCSM Project Director is responsible for coordinating and managing all activities for the Kenya Health Commodities and Services Management (HCSM) Program. S/he shall be responsible and accountable for the development, regular update and implementation of the HCSM work plan and budget to ensure attainment of the program goals and objectives in line with the HCSM mandate and approaches, to contribute to the goals of the local USAID Mission and government partners. S/he is the primary liaison between HCSM and the local USAID Mission, Government counterparts, stakeholders, and partners involved with pharmaceutical management activities and/or implementing related programs in Kenya. The HCSM Project Director is accountable for the management of the HCSM office, provides strategic and technical guidance and works closely with the assigned Arlington based Portfolio Manager, other CPM home office technical and operational staff, and other MSH projects in Kenya to ensure that MSH/CPM/HCSM plans and activities effectively address priority pharmaceutical and commodity management needs of Kenya. As the head of the HCSM Leadership Team, he or she ensures the timely and quality delivery of HCSM products and activities and supervises staff.
Background
USAID/ Kenya’s Health Commodities and Services Management (HCSM) Program, implemented by MSH, will improve health outcomes and impact through sustainable country-led programs and partnerships that address commodity management, pharmaceutical services and policy, and laboratory systems. The Program will focus on health systems strengthening in the pharmaceutical and laboratory sectors and is expected to achieve and measure the following results:
•Improved reporting rates on commodity usage from major ordering points to central level:
•Improved record keeping at health facilities
•Reduction in proportion of facilities reporting stock outs
•Strengthened pharmaceutical sector governance with the availability of an approved Kenya National Pharmaceutical Policy (KNPP) and implementation plan to guide delivery of pharmaceutical services
•Improved Pharmaceutical services as evidenced by increase in the availability of Standard Treatment Guidelines (STGs) and Essential Medicines Lists (EML) and increase in percent tracer conditions treated according to recommended treatment guidelines for diarrhea and malaria
•Strengthened medicines quality assurance and pharmacovigilance (PV) systems
•Improved pharmaceutical information acquisition and management.
•An efficient and effective laboratory supply chain with an improved coverage of rapid malaria diagnostics in public facilities
•Improved reporting rates of key laboratory commodities
•Improved coordination of implementing partners at the regional level as evidenced by functional laboratory commodity security subcommittees at regional level.
•An efficient and effective laboratory supply chain with an improved coverage of rapid malaria diagnostics in public facilities
•Improved reporting rates of key laboratory commodities
•Improved coordination of implementing partners at the regional level
The HCSM Project Director is accountable for the achievement of these results.
Specific Responsibilities
A.Vision, Technical Strategy and Results
1.Develop and manage the Results Framework, Performance Monitoring Plan, Technical Strategy, annual project work plans, technical assistance plan and budget for HCSM technical assistance in the country, in collaboration with Arlington-based Portfolio Manager, Performance and M&E Specialist and Technical Advisors, as per USAID Mission requirements, obligations, MSH/CPM technical frameworks, approaches and standards, and Results Management Systems (RMS) guidelines.
2.Manage the implementation of HCSM technical activities at the national, provincial/regional, and facility levels ensuring that all activities are adequately and timely implemented and that they adequately address pharmaceutical and commodity management needs at the different levels of the system to meet the expectations of clients, partners and other stakeholders.
3.Facilitate the provision of short term technical assistance to program activities and review of technical reports developed by other team members and/or consultants ensuring the quality of delivered products and that reports/recommendations are appropriately disseminated among partners.
4.Monitor HCSM training and on-site capacity building activities, ensuring the development of local institutional and personal capacities needed to maintain adequate pharmaceutical management systems while ensuring country ownership and sustainability of interventions
5.Maintain close interaction with Portfolio Manager based in Arlington to ensure adequate support to the HCSM program, completion of work and the achievement of targets in a timely fashion and within budget. He or she ensures that plan adjustments are made and documented as necessary.
B.Documentation and Communication
6.Maintain all verbal and written communications with the local USG team and represent HCSM in meetings with external partners including the USAID Mission, CDC office, the Ministry of Health, the Global Fund, the Clinton Foundation, MSH projects in Kenya, as well as other partners implementing health activities, and ensuring identification and coordination of commodity management priorities in support of national and USAID priorities.
7.Ensure the development of regular activity updates and their timely submission to the local Mission, and the development of quarterly and annual progress reports, financial reports and other reports as required to be submitted to HCSM Program home office in Arlington.
8.Ensure the timely update of the HCSM Strategic Monitoring System (SMS), USAID TraiNet, MSH and any HCSM external websites or and others as maybe required form time to time.
9.Ensure submission of technical documentation to MSH's central Institutional Memory System (IMS), clients, partners and stakeholders
C.Project Management
10.Manage the day-to-day operations of the HCSM office and serve as a liaison with the home office to ensure that logistics, contracts, letters of agreement, and any approvals are adequately in place in support of program activities. Also, ensure adherence to MSH office management and accounting procedures.
11.Conduct budget monitoring and cost control based on sound financial and accounting principles, MSH Standard Operating Procedures, MSH and HCSM requirements.
12.Ensure implementation of activities in compliance with HCSM cooperative agreement, MSH and USAID policies, regulations and Standard Operating Procedures (SOPs).
13.Ensure project staffing, structure and reporting relationships are aligned with country needs, local context and available resources.
14.Promote and facilitate staff participation in MSH's Technical Exchange Networks (TEN) and south-to south exchanges.
15.Manage human resources as per MSH values, policies and guidelines, and implement an effective performance-management program focusing on results and individual accountability, including regular check-ins, annual appraisals, supportive supervision, rewards, training, coaching and career development support.
D.Client Relations
16.Build and maintain strong working relations with key internal and external stakeholders, beneficiaries, subcontractors, suppliers and partners. Provide effective and timely responses to inquiries and concerns.
17.Ensure effective dialogue and relationships with clients, beneficiaries, partners, coworkers and other local and international stakeholders.
E.Other
18.Collaborate with the MSH Country Representative and participate as required in activities organized in the context of MSH Representation in Kenya.
19.Ensure harmonious collaboration with, and cost-effective use of, the Country Operations Management Unit (COMU).
20.Collaborate with the MSH Office of Strategic Development and Communications in aspects of strategic communication, etc.
21.Ensure effective collaboration, coordination and internal partnerships with other MSH projects, Centers and Offices to build synergies across programs for maximum impact.
22.Perform other duties as assigned.
Qualifications
1.Advanced degree in a health-related field required; physician, nurse, or pharmacist qualification preferred.
2.At least 5 years demonstrated relevant experience in pharmaceutical management and/or health care systems development and strengthening in developing country context required
3.Relevant experience in international public health with experience in pharmaceutical management and systems strengthening strongly preferred, particularly those related to the implementation of reproductive health, MCH, HIV/AIDS, Malaria, TB prevention, care, and treatment programs in developing countries.
4.Experience with public health programs supported by bilateral agencies such as USAID and international agencies such as WHO and World Bank preferred.
5.Demonstrated managerial and organizational skills in a development country setting with flexibility to adapt to changing priorities and deadlines.
6.Excellent interpersonal skills; demonstrated ability to interact professionally with culturally diverse staff, clients, and consultants.
7.Interest in and experience managing and supervising technical staff.
8.Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
9.Proven record of aligning diverse, multi-level teams with project mission and vision.
10.Track record of strong commitment to sharing knowledge, documenting experiences, supporting creative initiatives, and sharing credit.
11.Demonstrated ability to build and maintain relationships with senior-level colleagues, particularly interacting productively, proactively, and comfortably with government agencies, NGOs, private sector groups, USAID, CAs, and donor organizations.
12.Demonstrated strategic agility, diplomacy, conflict management, team building, written and oral communication, and negotiation skills.
13.Excellent writing and presentation skills in English are essential.
14.Ability to travel internationally and domestically as required to support the progress of program activities
15.Long-term working resident of the assigned country, proficiency in the major local languages and demonstrated experience and knowledge of the assigned country highly preferred.
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